Logging into Time and Attendance and Staffing and Scheduling (2024)

Depending on how your organization has set up the authorization process, you will log in to Time and Attendance and Staffing and Scheduling in one of two ways: single sign-on (SSO) or software authorization.

Single sign-on (SSO)

With SSO, you log in to your hospital's network and other software with one username and password. You do not need separate credentials for each. If your organization has enabled SSO for Time and Attendance and Staffing and Scheduling, you can use your existing credentials.

Depending on how your SSO is configured, one of two things happen when you start Time and Attendance and Staffing and Scheduling.

  • Your access is granted immediately and you are taken to the Home page.

  • Your SSO login screen appears. You will enter your SSO credentials before being taken to the Home page.

Software authorization

With software authorization, you use a separate username and password that is specific to the software. If your organization uses this type of authorization, you will use a unique username and password to access Time and Attendance and Staffing and Scheduling.

When you log in for the first time, you enter a default user name and password that your supervisor provides. When you successfully log in with these default values, the system will prompt you to change your password.

If enabled, you may also see a Quick Badge option that you can select.

To set up the Quick Badge feature

If your organization has a Quick Badge subsystem running, an administrator needs to follow these steps for the Quick Badge option to appear on the login screen.

  1. Navigate to Configuration > System > Application.

  2. Enter TA in the Code field and click Search.

  3. Open the TA Time and Attendance Solution folder.

  4. Click the Indicators tab and open the System card.

  5. Change the indicator System Standard 1 "Determines whether or not quick badge functionality is allowed from the login screen" to Y.

  6. Click Save.

    Note

    The TA Employee (Quick Badge) role must also be applied to any employees or organization units that use Quick Badge.

To use the Quick Badge feature

  1. Enter your User Name and Password.

  2. Select the Quick Badge option.

  3. Click Sign In.

You must log on successfully for the Quick Badge record to be created. If the warning message "The user does not exist in the system or the password is invalid" appears, repeat these steps.

Even if your authentication is successful, your Quick Badge request may still be denied, such as for incorrect role or expired license requirements. A message will appear explaining the reason for the Quick Badge denial.

Tip

When your log on is successful, your Quick Badge request uses default values. If you need to enter values, such as special codes or organization unit changes, log on without selecting the Quick Badge option and enter your request from the Quick Badge screen.

To change your password

When you successfully log on for the first time, the system will prompt you to change your password. A message on the Change Password screen provides information about the password format to follow.

Note

You can change your password at any time from Actions > Employee > Change Password.

The following fields are available when logging into the system:

User Name

The User Name is the identification code for a specific user to access the system. The roles assigned to the user determine the screens and processes the user is able to access.

  • If user names are automatically created by the system, the format of the user name is determined by indicator settings in Configuration > System > Authentication.

  • If user names are manually set up, the Login Name can be viewed on the Login tab in Employee > General.

Password

The security password required for the user to successfully log into the application.

  • If user names are automatically created by the system, the format of the user name is determined by indicator settings in Configuration > System > Authentication.

  • If user names are manually set up, the password is entered (and re-entered) on the Login tab in Employee > General.

Domain

This field option is only displayed when Directory Service has been set up, which allows users to log on to the system using their network user name and password.

When Directory Service is enabled, users are able to access Time and Attendance and Staffing and Scheduling based on their network login account. Passwords are set up on the network and not within Time and Attendance and Staffing and Scheduling. When logging into the system, the User Name and Password are authenticated with the Directory Service.

Note

For more information on Directory Service, see Configuration > System > Directory Service.

Logging into Time and Attendance and Staffing and Scheduling (2024)

FAQs

What is timekeeping and attendance in the workplace? ›

Time and attendance management covers all practices that are associated with employee time and attendance. In essence, this is about tracking and monitoring employee hours, such as when they start work, when they end work, how long the breaks are, sick days, and time off.

How to manage time and attendance? ›

How to Track Employee Attendance
  1. Manual timesheets.
  2. Biometric Time Clocks.
  3. Time & Attendance Software.
  4. Set clear expectations with your employees.
  5. Identify the reasons for absenteeism in the workplace and address them.
  6. Encorporate flexible scheduling in the workplace.
  7. Create a Positive Work Environment.

How to keep track of employee schedules? ›

Here are the five key ways to track employee hours:
  1. Manual Time Tracking. The easiest way to start if you're not doing any sort of time tracking is to start manually. ...
  2. Manual Timesheets. Manual timesheets are just a notch above manual time tracking. ...
  3. Time Tracking Software. ...
  4. Time Clocks. ...
  5. GPS Clock-In.
May 28, 2024

Is there an app for API Healthcare? ›

API Healthcare App is a secure, cloud-based platform that enables healthcare organizations to manage their workforce more effectively.

Why is time and attendance important? ›

Tracking employee time and attendance can help managers allocate resources more effectively, such as scheduling enough staff to meet peak-hour demand. Monitoring time and attendance can help hold employees accountable for their work hours, reduce time theft, and prevent abuse of sick leave and other benefits.

Why is timekeeping important for employees? ›

Accurate timekeeping provides essential metrics for assessing productivity, facilitating fair and informed performance evaluations. Efficient timekeeping practices empower employees to assess their productivity while providing owners with valuable data for fair and accurate performance evaluations.

How to monitor staff attendance? ›

HR professionals can use the following features of time tracking software to track employee attendance patterns:
  1. Attendance monitoring data.
  2. Automated time reports.
  3. Online Timesheets for logged hours.
  4. Automated Clock in and Clock out.

Is time and attendance HR or payroll? ›

Time and attendance, in the HR world, is the process of tracking employee work hours. Time and attendance includes the following components: Designing a time and attendance policy. Creating and publishing employee schedules.

How do you fix attendance issues at work? ›

  1. Clearly Communicate Attendance Policies and Absence Procedures.
  2. Show Employees You Care—Find Out Why They're Absent.
  3. Address Attendance Issues In Real-Time.
  4. Apply the Rules Fairly to Everyone.
  5. Have Documentation That Backs You Up.
  6. Praise and Reward Good Attendance While Acknowledging Improvements.
Aug 24, 2023

How to log hours worked? ›

You can choose from multiple time tracking software. There are simple online timers, work hour log sheets, time trackers that are part of project management tools, or stand-alone solutions with an automated tracker app that show the breakdown of your valuable time tracking data.

How to manage staff availability? ›

8 People-First Tips to Better Manage Employee Availability
  1. Ditch paper and manual processes. ...
  2. Encourage Flexible Shift Availability. ...
  3. Set Clear Expectations With Staff. ...
  4. Create A Shift Swap Policy. ...
  5. Ensure Scheduling Managers Abide By Employees' Availability. ...
  6. Incentivize Hard-To-Fill Shifts. ...
  7. Improve Team Communication.
Jan 20, 2023

How do I manage my work schedule? ›

10 tips for mastering time management at work
  1. Figure out how you're currently spending your time. ...
  2. Create a daily schedule—and stick with it. ...
  3. Prioritize wisely. ...
  4. Group similar tasks together. ...
  5. Avoid the urge to multitask. ...
  6. Assign time limits to tasks. ...
  7. Build in buffers. ...
  8. Learn to say no.

What does API mean in healthcare? ›

Thank you for exploring this program about how Application Programming Interfaces, or APIs, can support health information exchange and interoperability. This program is designed for health care providers and patients who are unfamiliar with APIs and want to learn more.

Is API Hipaa compliant? ›

HIPAA compliance is not about zero retention, it is about secure management of retained data at every stage in the data chain, the BAA you have covers that for API related actions. So long as you have a breech protocol and register, and you have BAA's with everyone in the data custody chain, you are being compliant.

What is patient access API? ›

The Patient Access API is used to build applications that enable HCSC customers to easily access their claims and encounter information, including cost, as well as a defined sub-set of their clinical information.

What is the concept of time and attendance? ›

A time and attendance system enables an employer to monitor their employees working hours and late arrivals, early departures, time taken on breaks and absenteeism.

What is the definition of attendance in the workplace? ›

Attendance refers to the frequency and consistency with which you show up to an event or commitment, like work or school. Workplace attendance involves coming to work for your scheduled shifts and staying at work for the entire duration of your shifts.

What is an example of timekeeping? ›

For example you could include what time you need to get up, time in the shower, time to eat breakfast and get dressed, time to get the bus to work or college and so on. Make sure you allow enough time for each task and look at a watch or clock regularly to ensure you are keeping to your schedule.

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