Reyes Holdings hiring Executive Assistant I in Rosemont, Illinois, United States | LinkedIn (2024)

2024-13395

Pay Transparency StatementThe compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.  This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program.

Position SummaryThe Executive Administrative Assistant will provide support to the Investment Team of Fernwood Management LLC. The ideal candidate will be self-motivated, honest and professional; able to work in a confidential manner and with great discretion and judgment; persistence and a sense of urgency are key along with strong awareness of attention to detail.

Position Responsibilities May Include, But Not Limited To

• Work closely and effectively with Investment Team on a variety of administrative tasks, and responsibilities, following up appropriately
• Complete a broad variety of administrative tasks for Investment Team including: Managing an active calendar for investment updates; and coordinating internal and external meetings
• Perform diversified and confidential administrative duties in various aspects of business affairs with utmost tact and discretion
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on items to successful completion
• Exercise independent judgment and make appropriate decisions without close supervision
• Prepare email notifications and create calendar reminders for investment capital calls and capital distributions in coordination with team members
• Pre-fill investment subscription, redemption, account opening and other investment documents and coordinate signature completion
• Access third party data rooms and investment portals retrieving necessary documents and sending to teammates/filing as appropriate
• Other projects or duties as assigned

Required Skills And Experience

• Associates Degree and 5+ years of experience in a senior level administrative role OR High School Diploma and 7+ years of experience in a senior level administrative role
• Must demonstrate a high level of confidentiality; integrity is paramount
• Very strong interpersonal skills and the ability to build relationships with internal and external customers, team members and stakeholders
• Ability to be self-directed and work independently but also work well with others at all levels
• Must possess strong organizational and multi-tasking skills; must have ability to prioritize appropriately
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office, especially in PowerPoint, Word & Excel
• This position must pass a post-offer background and drug test

Preferred Skills And Experience

• Bachelor’s Degree
• 8 plus years of administrative or assistant-like experience
• Experience assisting an Investment Team or on a Trading Desk

Physical Demands And Work EnvironmentReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.